When a user will try to open a secured file —password will be asked for. It is as simple as that. This is so easy that one does not need to be a power user to set password and open secured files. Insertion of more rows and columns is an action often taken while working on a document. Learn how to do it easily and quickly.
MS-Word offers a great deal of options to design and manage the tables in a document. In order to create a new table, you need to go to the Insert tab and use Table button. Then you can drag your mouse over a grid presented in the resulting menu to select the number of rows and columns you need for your table. This method can save you time as you can quickly fill the entire column of an MS-Word table with serial numbers or serial alphabets. So, I lazily began to enter serial numbers one by one manually but then I thought there must be a way to do this tiny task in a more efficient manner.
And I found one. And it turned out to be extremely simple and intuitive too! Here is how you can do this on click of a mouse and save yourself time for a coffee break! Learn how to format a date field while doing Mail Merge. You can easily have the date formatted as you wish using field codes and switches. But, thankfully, we can change the format of date to suit your purpose. Learn an easy trick to reverse the order of content of a list in MS-Word.
This trick does not use any script or code. It is plain and neat solution that could save you a lot of time. He had a Microsoft Word document which contained a long numbered list of about items.
And he wanted the same list in reversed order. That is, the last item in the list should become the first, second-last should become second and so and so forth.
Learn how to change order sequence of a set of words by swapping them around in Microsoft Word. This is done using regular expressions wildcards.
Depending upon the size of the document, this task could turn out to be nightmarish. But with proper use of regular expressions, you can perform it in a jiffy! Learn how to find and replace numbers, digits, numerals in a given MS Word document. You can find certain numbers or range of numbers and replace them with nothing or anything. Here is how we can accomplish this. Learn how to insert a column break in MS-Word to make columns of different sizes.
With this, you can make a column shorter than the other. MS-Word users sometimes, however, want to only partially fill the first column and move onto the next one. Learn how to insert two column or multiple columns in MS Word document. This layout gives your pages a more professional look like that of a magazine. Learn how to find certain type of formatting and replace it with another format in MS Word document. For example, you can find all the bold words and make them italic in one shot.
But it is indeed possible to find formatting and replace it with other formatting! Basic steps for recording, writing and running a macro in MS Word. The same steps apply for other applications in MS-Office package. Microsoft has provided you with one. To bring this editor to the fore take the following steps. Learn how to write a macro to do multiple find and replace operations in MS Word in one go.
You can change multiple words with this VBA macro. All the pieces of the text invariably need editing. There are some commonly occurring mistakes which I have to keep correcting in various documents. So, I thought it would be great if I could run several find and replace commands in one go.
The rest of the documents will have separate page numbering. Insert a section break at the beginning of the document and then insert TOC in that section. The main document will remain in second section. Now you can give different page numbers to both the sections. Learn how to convert just a few pages to landscape orientation in MS Word document using section break. Rest of the pages will remain in portrait layout. MS-Word can easily create table of content.
This is very useful feature especially you are working on large amount of text, like a book. Learn how to insert a table of content in MS Word document.
Many people who do not know about this feature try to manually create TOC —but you can imagine how tough such manual process would be. Step-by-step guide on how to remove or replace paragraph breaks. There is no need to do it manually. MS Word can do it for you! You can toggle the visibility of this character by clicking a button given on the Home tab in M Word. The button bears the same symbol. Smart curly quotes provided by MS Word look pretty but can be a real nuisance sometimes.
Learn how to replace them with simple straight quotes. MS Word does not provide a simple way to toggle between smart and plain quotes. Learn these MS Word shortcuts. Be a keyboard warrior! Not-so-tech-savvy people use leading spaces to align lines. Sometimes we need to transpose invert or reverse a table in MS Word. Learn how to change columns into rows and rows into columns of Microsoft Word table.
It can be done with the help of MS Excel. Learn how to delete a document or file from your computer. The steps are same for deleting any kind of file including Microsoft Word document. Process is almost same for both PCs Windows and Mac. Get rid of horizontal line that automatically appears when you type dashes hyphens and press enter key. Learn to remove it and permanently deactivate it. The first thing that you need to understand about this line is that it is NOT a line.
It is actually a border. This is why you can not select it with a mouse click and because it is unselectable —you can not press delete button to remove it. Learn how to insert code snippets with syntax highlights in an MS Word document. This method will preserve the color coding and inserted code blocks will be much easier to maintain. A new box will appear with a list of objects that you can insert in your MS Word document. I hope these MS Word tips and trick helped you save some good time in office.
Should you have any questions, please feel free to ask. I will try my best to assist you. Also, please send me more useful MS Word tips, if you have any. World globe An icon of the world globe, indicating different international options. Get the Insider App. Click here to learn more. A leading-edge research firm focused on digital transformation.
Good Subscriber Account active since Shortcuts. Account icon An icon in the shape of a person's head and shoulders. It often indicates a user profile. Log out. Smart Home. Social Media. If you hold the Ctrl key down, you can keep pressing Backspace until you have reached the start of the chunk of text. You may be reading a Word document that someone else has prepared or where you have pasted in some text from another document. You may come across words that you do not fully understand the meaning of, and there is the question of whether they are in the correct context within the document.
You can easily see the definition by highlighting the word dragging the cursor across it , right-clicking and clicking on Search…. A new pane will be displayed on the right-hand side of the Word window displaying all possible definitions. Due to different versions of the English Language in use such as British English and North American English, you can frequently find spelling and grammar errors within your document which are not really errors.
Once you have checked that they are actually valid, you will want to remove all the red and blue squiggly lines where they occur. This could be a big job if the document is large, and there is the danger that some may be missed. Fortunately, there is a quick way to do this. Click on File in the ribbon and then click on Options. A pop-up window will be displayed. Click on Proofing. Scroll to the bottom of the pop-up window and check the boxes in the Exceptions For section.
These options will hide spelling and grammar errors for the selected document only. You can then save your document confident that there are no highlighted errors in it. Type the above using plus and minus signs and then press Enter. This will create a table of three columns with a single row and varying column sizes depending on how many minus signs are used.
The plus signs define each column, and the number of minus signs define the column width. To add more rows, keep pressing the Tab key. You can use certain characters to create a custom line across a document for separation purposes. You can check the readability of your document.
Word can do a Flesch Reading Ease test, producing a score between 0 and being the best. Office documentation suggests that a score of between 60 and 70 is good. The Readability test does not happen automatically and needs to be enabled.
You do this by selecting File from the ribbon and then Options. This will display a pop-up window. Select Proofing. In the second section of the window, spelling and grammar , there is a check box for Show Readability Statistics.
Check this box to enable this function. Run a spellcheck on your document F7 , and the readability window will be displayed. Before you do this, make sure that there are no spelling or grammatical errors in the document, otherwise these will be displayed as needing to be corrected before the readability window is displayed. Word will also run a Flesch Kincaid Grade Level test. A score of between 7 and 8 is considered good. This shortcut will still work even if the document is saved, closed, and then re-opened.
Your document may have several different formats within it, and it is sometimes hard to see why one piece of text appears completely differently to another piece. You may well have put a lot of work into a complex document, and if the document is made available to your colleagues, you may not want them being able to make changes, or you may want them to only be able to make certain changes such as inserting a comment. You may also want to assign a password to the document so that you can control who can open it, if it is available in a multi-user environment.
To access the protection settings, you click on File on the ribbon and then select Info from the menu on the left-hand side of the screen.
You may find in documents that peculiar formatting has been used which does not fit in with the guidelines of your organization or department. You will need to convert it back to the default format as shown in the Font group on the Home tab of the ribbon. There is no "Are you sure" type warning on this, but bear in mind that if a mistake is made, the Undo button can be used.
You can easily do quick calculations in Word if you have the Calculate icon added to the Quick Access toolbar. To add the Calculate icon, click on File in the ribbon and then click on Options in the menu on the left-hand side of the screen. The Calculate icon which is a circle will now be added to the Quick Access Toolbar above the ribbon.
The result of the calculation will be shown in the information bar at the bottom of the Word screen. This will display a pop-up window which will allow you to select a local file or a web page that you have already browsed.
You can add in a short and meaningful name for the link, so that the actual long address is not visible.
Double click on the desired file or page and this will be automatically placed at the selected location cursor location in your document. In Word, you can insert an object such as an Excel workbook, an Excel chart, a PowerPoint presentation, or even another Word document.
This functionality is not available on the ribbon in the latest version of Word, and it needs to be added to the Quick Access Toolbar.
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